Administrative Forums

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About the Admin Forums

Goal

The Forum will be held on a bi-monthly basis with the aim of bringing subject matter experts, representatives from central offices, and other key stakeholders together to discuss policy and procedures updates, system enhancements, best practices, upcoming deadlines, new tools, updates from leadership and various committees, and other topics of interest.

Audience

The Forum will be as inclusive as possible, with participation of a wide range of financial and administrative stakeholders from across the School and University, including but not limited to grant managers, ADFs, AP personnel, and central financial representatives.

Resources

A recording of each Forum and copies of presentation materials will be available on HCSRA. We’ll highlight this at the next Forum.

Your Participation and Feedback

We want to cover the topics and issues that are most important to you, so we’d love to hear from you! If you have any questions, ideas for future Forums, or general feedback, please let us know by using the online HSPH Administrative Forum Survey. Please forward this information to others who might like to participate. We want to be as inclusive as possible!

Administrative Forum Planning Committee Members

  • David Mattke – Associate Director of Finance, Dept. of Global Health and Population (Co-Chair)
  • Katelin Firth Manager of Administration and Finance (Co-Chair)
  • Kathy Austin – Director of Financial Aid
  • Lilu Barbosa Chief Diversity, Inclusion and Belonging Officer
  • Allison Lever  Strategic Initiatives Specialist
  • Claudia Borden – Senior Financial Accountant, Office of Financial Services 
  • Laura Chau – Research Administration Coordinator II
  • Rob Correia – Associate Director of Finance, Center for Population Studies
  • Catalina Diaz Associate Director, Research and Compliance
  • Deane Eastwood Chief Information Officer
  • Alex Garcia-Rangel – Associate Director of Technology Services
  • Leslie Howes – Director, Office of Regulatory Affairs and Research
  • Jennifer Neira – Associate Director of Research Administration Education
  • Isin Ugur-Bastepe Associate Director of Faculty Affairs and Administration
  • Trina Weekes – Assistant Director of HRIS 

Admin Forum Presentations (HarvardKey login required)

Date

Agenda/Topics

Presentation Materials

Zoom Video Presentations

September 13, 2023
  • Welcome - David Mattke, Associate Director of Finance, GHP  
  • PI Eligibility (Research and IRB) - Leigh Holliday, Director of Research Strategy and Development and Allison Lever, Strategic Initiatives Specialist, ORSD 
  • An Overview of the Mentoring Program with Q & A - Luanne Westerling, Training & Development Program Manager and Bethann Occhipinti, HLC Program Coordinator 
  • Office of Communications updates - Stephanie Simon, Vice Dean for Strategic Communications, Office of Communications  
  • A high-level overview of DZX, process, and program highlights - Jennifer Fernandes, Senior Program Manager for DZConneX  
  • Office of Diversity and Inclusion Remarks - Lilu Barbosa, Chief Diversity, Inclusion and Belonging Officer, ODI

1) PI Eligibility Policy Update

2) An Overview of the Mentoring Program

3) Office of Communications Updates

4) DZConneX Overview

5) Office of Diversity and Inclusion Updates

 

May 25, 2023
  • Welcome - David Mattke, Associate Director of Finance, Dept. of Global Health & Population
  • Introductions - Kate Calvin, Executive Dean for Administration, & Liz Walat, Chief Financial Officer
  • Information Technology updates - John Graves, Associate Director of Academic Technology and Media Services Department of IT   
  • Legacy of Slavery Projects updates - Lilu Barbosa, Chief Diversity, Inclusion and Belonging Officer, Office of Diversity & Inclusion
  • Remarks on Year-End - Claudia Borden, Senior Financial Accountant, Office of Financial Services

1) Information Technology - ChatGPT Info Card

2) ODI - Legacy of Slavery Projects updates

May 2023 Admin Forum Zoom Recording

March 8, 2023
  • Welcome - BriAnne Crowley, Associate Director of Finance, Dept. of Molecular Metabolism
  • Information Technology Updates - Alex Garcia-Rangel, Associate Director of Technology Services, Department of IT 
  • HR Evaluations & New Vaccine Requirement - Trina Weekes, Assistant Director of HRIS, Office of Human Resources
  • EDIB Updates and Legacy of Slavery Projects - Lilu Barbosa, Chief Diversity, Inclusion and Belonging Officer, Office of Diversity & Inclusion
  • Research Portal Updates - Marilyn Rackley, Senior Product Manager, Harvard University Information Technology
  • ORARC’s Accreditation Process - Leslie Howes, Director, Office of Regulatory Affairs and Research 
  • Training Updates - Jennifer Neira, Associate Director Research Administration Education, Sponsored Programs Administration 

1) Information Technology Updates

2) HR Evaluations & New Vaccine Requirement

3) EDIB Updates and Legacy of Slavery Projects

4) Research Portal Updates

5) Training Updates

March 2023 Admin Forum Zoom Recording
January 11, 2023
  • Welcome - David Mattke, Associate Director of Finance, Dept. of Global Health and Population
  • Harvard Global Support Services - Kaelan Kennedy, Senior International Program Consultant, and Matthew Etre, Director of International Safety and Security, Harvard Global Support Services
  • Office of Financial Aid Spotlight: Student Services - Michael Silvernail, Associate Director of Financial Aid
  • GMAS Subagreement Training Updates - Jennifer Neira, Associate Director Research Administration Education, Sponsored Programs Administration

1) Admin Forum Agenda

2) Harvard GSS Presentation

3) GSS International Hiring Inquiry Request Form

4) Office of Financial Aid Spotlight: Student Services

5) HSPH GMAS Subagreement Training Updates

January 2023 Admin Forum Zoom Recording
November 9, 2022
  • Welcome - David Mattke, Associate Director of Finance Associate Director of Finance, Dept. of Global Health and Population
  • Brief Remarks Regarding Access to Postdoc Folder - Claudia Borden, Senior Financial Accountant, Office of Financial Services
  • Wasabi Online Training Updates - Rachel Dalby, Programmer Analyst, Dept. Of Information Technology
  • Information Technology Updates: Andy Ross, Senior Information Security Manager, and Noah Hulbert, Manager of IT Field Support Services, Dept. Of IT
  • Data & Safety Monitoring Plan (DSMP) Resources - Jennifer Neira, Associate Director Research Administration Education, and Patrick O’Neill, Director of Research Administration, Sponsored Programs Administration
  • Award Management Checklist - Mark Todesco, Associate Director, Research Finance, Office for Sponsored Programs

1) Admin Forum Agenda

2) New NIH Data Management and Sharing (DMS) Policy

3) OSP's Award Management Checklist Presentation

4) Changes with BCD Travel (Will No Longer be a Preferred Travel Agency) effective 2/18/23

5) Information Technology Updates

6) Wasabi Online Training Updates

November 2022 Admin Forum Zoom Recording

May 11, 2022
  • Welcome and Announcements 
  • Office of Diversity & Inclusion (ODI) HighlightsLilu Barbosa, Chief Diversity, Inclusion & Belonging Office
  • Research Misconduct – Delia Wolf Christiani, Associate Dean for Regulatory Affairs & Research Compliance
  • ORSD Services – Vanessa Barton, Assistant Director of Faculty Programs and Proposal Support
  • Fed Work Study – Kathy Austin, Director of Financial Aid

1) Office of Diversity & Inclusion (ODI) Updates

2) Responding to Allegations of Research Misconduct

3) Office of Research Strategy and Development (ORSD)

3) Federal Work Study Program (FWSP)

 

May 2022 Admin Forum Zoom Recording
March 9, 2022
  • POI Policy and Process - Jennifer Ivers, Associate Dean for Faculty Affairs 
  • Flexwork Q&A - Katie Hope, Executive Dean for Administration, Harvard TH Chan School of Public Health
  • Travel - Preferred Vendors - Stacey Clifton, Sr. Manager Travel Expense and Card Services

1) POI Policy and Process

2) Travel Expense Tips and Tricks

March 2022 Admin Forum Zoom Recording
November 10, 2021
  • Back-to-School Policy Refresher Part 2 – Performers and Honorarium Payments, etc. – Karen Kittredge, Manager of Policy and Business Process, Office of the Controller
  • HR - Update – Trina Weekes, Assistant Director of HRIS, HR
  • Other Support Changes, Upcoming Fishbowl sessions, and System Access Review - Updates – Jennifer Neira, Associate Director of Research Administration Education, SPA

1) SPH Back to School Policy Refresher Part 2

2) Admin Forum Meeting Questions 11.10.21

3) HR Update 11-10-21

4) SPA Updates Admin Forum 11.10.21

November 2021 Admin Forum Zoom Recording

September 8, 2021

The highlight of the September Forum will include HR year-end updates and a back-to-school policy refresher session presented by Karen Kittredge, Manager of Policy and Business Process. Karen will cover topics like procurement policy, independent contractor policy, corporate card/travel policy, including common errors, and more. Zoom details below and full agenda to follow.

1) Back to School Policy Refresher: 9.8.2021

2) HR Updates for Year End Meeting: 9.8.2021

September 2021 Admin Forum Zoom Recording