About the Admin Forums
Goal
The Forum will be held on a bi-monthly basis with the aim of bringing subject matter experts, representatives from central offices, and other key stakeholders together to discuss policy and procedures updates, system enhancements, best practices, upcoming deadlines, new tools, updates from leadership and various committees, and other topics of interest.
Audience
The Forum will be as inclusive as possible, with participation of a wide range of financial and administrative stakeholders from across the School and University, including but not limited to grant managers, ADFs, AP personnel, and central financial representatives.
Resources
A recording of each Forum and copies of presentation materials will be available on HCSRA. We’ll highlight this at the next Forum.
Your Participation and Feedback
We want to cover the topics and issues that are most important to you, so we’d love to hear from you! If you have any questions, ideas for future Forums, or general feedback, please let us know by using the online HSPH Administrative Forum Survey. Please forward this information to others who might like to participate. We want to be as inclusive as possible!
Administrative Forum Planning Committee Members
- David Mattke – Associate Director of Finance, Dept. of Global Health and Population (Co-Chair)
- Katelin Firth – Manager of Administration and Finance (Co-Chair)
- Kathy Austin – Director of Financial Aid
- Lilu Barbosa – Chief Diversity, Inclusion and Belonging Officer
- Allison Lever – Strategic Initiatives Specialist
- Claudia Borden – Senior Financial Accountant, Office of Financial Services
- Laura Chau – Research Administration Coordinator II
- Rob Correia – Associate Director of Finance, Center for Population Studies
- Catalina Diaz – Associate Director, Research and Compliance
- Deane Eastwood – Chief Information Officer
- Alex Garcia-Rangel – Associate Director of Technology Services
- Leslie Howes – Director, Office of Regulatory Affairs and Research
- Jennifer Neira – Associate Director of Research Administration Education
- Isin Ugur-Bastepe – Associate Director of Faculty Affairs and Administration
- Trina Weekes – Assistant Director of HRIS
Admin Forum Presentations (HarvardKey login required)
Date |
Agenda/Topics |
Presentation Materials |
Zoom Video Presentations |
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September 13, 2023 |
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1) PI Eligibility Policy Update 2) An Overview of the Mentoring Program |
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May 25, 2023 |
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March 8, 2023 |
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1) Information Technology Updates 2) HR Evaluations & New Vaccine Requirement |
March 2023 Admin Forum Zoom Recording |
January 11, 2023 |
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3) GSS International Hiring Inquiry Request Form |
January 2023 Admin Forum Zoom Recording |
November 9, 2022 |
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2) New NIH Data Management and Sharing (DMS) Policy 3) OSP's Award Management Checklist Presentation 4) Changes with BCD Travel (Will No Longer be a Preferred Travel Agency) effective 2/18/23 |
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May 11, 2022 |
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1) Office of Diversity & Inclusion (ODI) Updates 2) Responding to Allegations of Research Misconduct 3) Office of Research Strategy and Development (ORSD) 3) Federal Work Study Program (FWSP)
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May 2022 Admin Forum Zoom Recording |
March 9, 2022 |
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March 2022 Admin Forum Zoom Recording | |
November 10, 2021 |
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1) SPH Back to School Policy Refresher Part 2 |
November 2021 Admin Forum Zoom Recording |
September 8, 2021 |
The highlight of the September Forum will include HR year-end updates and a back-to-school policy refresher session presented by Karen Kittredge, Manager of Policy and Business Process. Karen will cover topics like procurement policy, independent contractor policy, corporate card/travel policy, including common errors, and more. Zoom details below and full agenda to follow. |