Proposal Development

Proposal Development

An Overview of Cost Sharing Policy

An Overview of Cost Sharing

This course introduces the basics of Harvard University's Cost Sharing Policy as it applies to federal and non-federal funds.

Cost Principles and Direct Costs on Sponsored Awards

Cost Principles and Direct Costs on Sponsored Awards

This online course discusses the types of costs that may occur on sponsored projects and the principles in the OMB Uniform Guidance that govern those costs on federal awards. As a learner, you’ll also play the role o a grant manager in multiple scenarios throughout the course, gaining practice in applying these principles to evaluate specific costs proposed by a Principal Investigator. 

Financial Oversight of Sponsored Funding

Financial Oversight of Sponsored Funding - What Researchers Need to Know/ (online)

This course discusses aspects of compliance related to spending sponsored funds, and highlights areas of oversight that can be challenging for researchers.

International Collaboration & Activities Approval Training

International Collaboration & Activities Approval Training  

In preparation for the implementation of new questions in GMAS to consolidate the collection of information related to international collaborations, activities, and resources, this training session is offered specifically to focus on the role of the Central Office Reviewer.  The objectives of the session are to provide Proposal Reviewers with the knowledge needed to: 

  • Recognize the importance of each international component 
  • Understand responsibilities as “Central Reviewer” in the overall process 
  • Advise clients with the identification and entry of internal components in GMAS

Introduction to Sponsored Projects

Introduction to Sponsored Projects

Provides a high-level overview of key concepts related to sponsored programs administration at Harvard.

Introduction to the Uniform Guidance

Introduction to the Uniform Guidance This online course is intended as a primer on the OMB Uniform Guidance, including key changes in the Guidance and how Harvard is managing those changes.

REACH Foundations 101

REACH Foundations 101

Provides a comprehensive understanding of the administration of sponsored research projects at Harvard from proposal to closeout, and introduces key resources for the further development of participant knowledge and expertise.

Systems & Systems Training

GMAS - Grants Management Application Suite

GMAS (Grants Management Applications Suite) A university-wide, web-based system for managing sponsored funding. GMAS is used to maintain proposal, award and subcontract data, activate accounts and monitor spending and approvals. It is also an online repository for storing grant-related documents.  For more help, please consult GMAS User Resources.

GMAS Basics and Requests (Training)

GMAS Basics and Requests

Course description : The GMAS Basics and Requests training is intended for individuals in departments who are responsible for creating or reviewing proposals for routing to central sponsored submitting offices, and individuals from central offices who are responsible for entering or reviewing proposal data in GMAS.Audience: Staff who create or review proposals for routing to central sponsored submitting offices, and staff from central offices who enter or review proposal data in GMAS.
Pre-Requisites: Access to GMAS (Grants Management Application Suite)


Registering for an NSF Account

PROPOSALS: YOU MUST HAVE AN ID to submit proposals to the NSF and conduct other award-related activities using NSF systems.

  • New NSF Registration: To register for a new NSF account you must register using the Harvard University DUNS (082359691). Even though the Harvard Chan School is listed as a potential organization, the School's profile is no longer in use: Therefore, the SPA Office will not have access to the proposal and will not be able to submit. The proposal application will have to be redone using the correct Harvard University DUNS (082359691) profile.
  • New Harvard Chan users; You must register using the Harvard University DUNS (082359691) and obtain the proper role (such as Pi/co-PI*)
  • Existing NSF user registration Affiliated with a different Institution, including Harvard Chan: You must check to make sure the listing is Affiliated with, and has the proper role* under Harvard University DUNS (082359691) (not Harvard Chan) before submitting proposals. Once the role is granted, if given a PI/co-PI role, the investigator will need to take certain steps and input information to finish completing registration.
  • Subcontracts: Both individual PIs and institutions need to be registered in, so if you are working with a subcontractor, you should confirm that the institution and sub PIs are also properly registered.

See Register for an NSF Account to Begin Using FastLane and to follow the step-by-step process to create a new NSF account: Remember you must register using the Harvard University DUNS (082359691).

OAIR/fCOI (Outside Activities and Interests Reporting) System

Preparing Your Application Using ASSIST (NIH)

Preparing Your Application Using ASSIST (NIH)


The Application Submission System & Interface for Submission Tracking (ASSIST) system is used to prepare and submit grant applications electronically to NIH and other Public Health Service agencies. Check out this step by step guide for using ASSIST.

On this page you can preview process for:

  • Single-project Application
  • Multi-project Application
  • Navigating ASSIST Screen


Workspace Overview   

Workspace is the standard way for organizations or individuals to apply for federal grants in Workspace allows a grant team to simultaneously access and edit different forms within an application. Plus, the forms can be filled out online or offline — your choice.


ASSIST login

eRA Training - eRA Commons

eRA Training - eRA Commons - NIH electronic Research Administration Training

Good to know

Chart of Accounts

Chart of Accounts is an introduction to the Harvard Chart of Accounts (CoA) course and provides a framework for understanding the basic University accounting structure.  It is also recommended (but not required) that people attend this class prior to taking classes on financial systems.

Introduction to ROPPA

Introduction to ROPPA is an overview of Harvard’s policy on Responsibilities of Purchasers, Preparers, and Approvers (ROPPA).   It is mandatory for employees who purchase goods and supplies and approve these expenses on the University’s behalf.