Fishbowl Tuesdays

Fishbowl Tuesdays at the Harvard Chan School are 1 to 1 1/2 hour sessions held on regular basis during the academic year. Since October 20, 2020, we have covered topics such as Prior Approvals (Letters to Sponsors), Communicating with Your PI About Effort, Federal Disclosure Requirements, International Collaborations and Activities, Provost Criteria and Statement of Work. Copies of presentation materials are sent to attendees via email following each session. Our fall schedule is still in the works and will be posted later in this month. If you missed a session you can find copies of the materials in the table below (HarvardKey login required).

All sessions are currently being held via Zoom. Invitations to attend each session (with Zoom Meeting Info) are sent to our research administrator’s mailing list. Please contact Jennifer Neira with questions, suggestions or to have your name added to the email list.


FISHBOWL PRESENTATIONS (HarvardKey login required)




PowerPoint Presentation

Zoom Video Presentation

Billing Agreements

This presentation provides an overview of billing agreements related to research. Viewer should walk away from this with a good understanding of what a billing agreement is and when a billing agreement might be appropriate to use.

Billing Agreements: 11.3.2020

Billing Agreements: Zoom Recording 11.3.2020

Closeout: GM's Perspective

This presentation provides an overview of the Post-award Closeout Process from a Grant Managers' (GM) perspective. Includes a detailed review of OSP's Closeout Checklist and the steps needed to properly closeout awards.

Closeout: 12.08.2020

Closeout: Zoom Recording 12.8.2020

Disclosure Requirements (Faculty Presentation)

This presentation is a snapshot of what, when, and why faculty/researchers need to disclose, as it relates to foreign engagement and new federal regulatory requirements. This presentation was also presented at  department faculty meetings. 

Disclosure Requirements, Harvard Chan School Faculty Presentation: 4.14.2020


Endowment and Restricted Gift Fund Administration

This presentation leads a discussion on what characterizes gift funding and its administration. The information is geared toward GMs who want to know both the big picture and the nitty-gritty on restricted endowment and gift funds.

Endowment and Gift Administration: 3.30.2021

Endowment and Gift Administration: Zoom Recording 3.30.2021

Effort: Communicating with Your PI

This presentation focuses on issues that pose effort risks and how to communicate these risks/issues to your PI.

Communicating with Your PI About Effort: 5.25.2020


Export Controls: Trade Sanctions & International Collaborations and Activities

This presentation provides a high level overview of export controls and trade sanctions; how they impact you/Harvard, how to navigate/resolve issues/questions, and the consequences of not abiding. Recommended course: “Introduction to Export Controls

Export Controls, Trade Sanctions, International Collaborations and Activities: 10.6.2020


Federal and Non-Federal Cost Recovery

This presentation provides an overview of indirect cost recovery from the Federal and Non-Federal perspective; including what makes up the Federal F&A rate, how it’s determined, and why it differs from Non-Federal rates.

Federal and Non-Federal Cost Recovery: 9.29.2020


International Collaboration and Activities (GM Training)

This presentation provides an understanding of what is driving recent ICA changes and why they're being implemented now. It also includes an overview of the ICA Approval and GMAS enhancements. 

International Collaboration and Activities (Harvard Chan School GM Training): 6.23.2020



This presentation explains the purpose and components of the Just-in-Time process, with a focus on the NIH. It also shares best practices and reviews applicable internal guidelines for submission of JIT materials.

Just-in-Time: 10.20.2020

Just-in-Time: Zoom Recording 10.20.2020

Letters to Sponsors

This presentation focuses on when to request prior approval from a sponsor and best strategies for drafting formal prior approval letters. They will provide templates and have a discussion on prior approval letters including what to include and attach.

Letters to Sponsors: 4.7.2020

Examples of Letters to Sponsors: 4.7.2020


Modular Budgets

This presentation explains when and why to use modular budgets, determine what documentation is needed, create the budget in Excel, and review how to do a modular budget justification. 

Modular Budgets: 9.22.2020


Notice of Award

This presentation focuses on key aspects of federal and non-federal award notices, to enable research administrators to understand key elements of an NoA and communicate them effectively to the PI through the life of the award.

Notice of Award: 10.27.2020

Notice of Award: Zoom Recording 10.27.2020

Other Support This presentation reviews the new changes to Other Support per the notices NOT-OD-21-073 and NOT-OD-21-110; including changes to the document, challenges we are/will face, and attempts to address questions that administrators have. Other Support: 5.4.2021 Other Support: Zoom 5.4.2021

Prior Approvals

This presentation explores prior approval requirements. It focuses primarily on NIH awards.

Prior Approvals: 11.17.2020


Provost Criteria

This presentation is designed to explain what the Provost Criteria is, why it’s important, and what you need to do if you have an award that requires Provost review. 

Provost Criteria: 5.19.2020


Working Effectively with Your PIs This session will focus on fostering trust, communicating effectively, and managing expectations.

Working Effectively with Your PIs: 5.18.2021

10 Easy Steps to Foster Effective Relationships with PIs

See also: Training