Links to Policies and Guidance on Other Harvard Websites
HSPH ACADEMIC APPOINTEES |
Chart of University and School Policies, Guidance, and Other Resources
If content isn't listed under the HSPH-specific columns, please refer to the content under University-wide columns. Note: While a number of resources are provided in the chart, it is not meant to be a complete list of all Harvard policies and guidance; please refer to the other Harvard links listed above for the most current information.
To easily find a topic, use the "Find" keyboard shortcut: Control+F (PC) or Command+F (Mac)
TOPIC |
University Policy |
University Guidance & Info |
HSPH Policy |
HSPH Guidance & Info |
Other Resource |
PI Dashboard and Reporting Project | |||||
SPA Office Communications | |||||
Academic Service Centers | |||||
Acronyms and Glossary | |||||
Administrative & Clerical Salaries | |||||
At-Risk Accounts (also see “Pre-Award Spending”) |
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Award Acceptance/Receipt and Setup (also see “At-Risk Accounts”) |
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Award Classification (Gift vs. Sponsored Research vs. Non-Federal) |
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Award Management (also see “Business Expense Reimbursements” and “Expenditures on Sponsored Awards” and “Procurement: Buy-to-Pay (B2P) & HCOM” and “Travel”) |
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Award Closeout |
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Award Transfer/PI Transfer (Relinquishing/Transferring Institutions) |
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Bank Accounts |
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Billing Agreements (BAs) for Affiliate Institutions |
Agreement Templates: |
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Biohazards
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Budgets (also see “Indirect Costs (IDC), Fringe, and Facilities and Administration (F&A) Rates”) |
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Non-Federal IDC Budget Tool
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Business Expense Reimbursements (also see “Expenditures on Sponsored Awards” and “Procurement: Buy-to-Pay (B2P) & HCOM” and “Travel”) |
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Chart of Accounts (CoA) |
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Change in Tub or Org |
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Commitments and Contingencies |
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Compliance and Research Integrity |
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Conferences/Seminars for Staff |
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COVID-19/Coronavirus |
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Cost Sharing |
Job Aids: |
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Cost Transfer |
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Credit Card Payments |
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Data and Research Security (also see “Data Use Agreements (DUA)” and “Export Controls” and “Office of Technology Development (OTD) and Intellectual Property (IP)”) |
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Data Use Agreements (DUA) (also see “Data and Research Security” and “Export Controls”) |
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Effort Reporting |
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Equipment & Capital Assets |
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eRA Commons (also see “NIH Awards” and “NIH Proposals and ASSIST”) |
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Events Sponsored by For-Profit Entities |
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Expenditures on Sponsored Awards and Responsibilities of Purchasers, Preparers and Approvers (ROPPA) (also see “Business Expense Reimbursements” and “Procurement: Buy-to-Pay (B2P) & HCOM” and “Travel”) |
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Export Controls (also see “Foreign/International Research/International Collaboration and Activities Approval (ICAA)”) |
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Fellowships, Postdocs, & Students |
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Financial Conflict of Interest (fCOI)/Outside Activity and Interest Reporting (OAIR) |
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Financial Systems Access |
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Fixed Price Sponsored Awards |
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Foreign/International Research/ International Collaboration and Activities Approval (ICAA) (also see “Export Controls”) |
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GMAS |
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GMAS Non-Financial Reports |
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GMAS Research Team |
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For HSPH: Include subrecipient Investigators, if their institution is NOT in the FDP Clearinghouse and does NOT have their own fCOI policy |
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Harvard Analytics and Reporting Tool (HART) (formerly known as Oracle Business Intelligence (OBI)) |
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Harvard Use of Names and Insignia and School Name (also see “Office of Technology Development (OTD) and Intellectual Property (IP)”) |
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Human Subjects Research (IRB Approval) |
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Indirect Costs (IDC), Fringe, and Facilities and Administration (F&A) Rates (also see “Budgets”) |
Non-Federal IDC Budget Tools
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Interest Income Paid on Non-Federal Sponsored Funds |
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Internal Billing Transactions |
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Interfaculty Involvement (IFI) (also see “Part of Accounts”) |
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Internal Transfers |
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Journal Vouchers (JV) | |||||
Listservs & Blogs |
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NIH Awards (also see “eRA Commons”) |
[NIH Policies] |
[NIH Guidance] |
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NIH Proposals and ASSIST (also see “eRA Commons” and “NIH Awards” and “Proposals for Harvard Chan School”) |
[ASSIST Info] |
[NIH Annotated Forms] |
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NSF Awards |
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No Cost Extension (NCE) |
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Office of Financial Services (OFS) |
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Login Required: |
Login Required: |
Office of Sponsored Programs (OSP) |
Award Lifecycle: |
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Office of Technology Development (OTD) and Intellectual Property (IP)
(OTD: Industry Sponsored Research Awards. IP: Inventions, Patents, Material Transfer, and Copyrights) |
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Other Support, Faculty Disclosures, and Biosketches (also see “Research Team”) |
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Participation Agreements |
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Part of Accounts (also see “Interfaculty Involvement (IFI)”) |
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Petty Cash |
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PI Dashboard |
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PI Eligibility |
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Pre-Award Spending (also see “At-Risk Accounts”) |
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Procurement: Buy-to-Pay (B2P & HCOM) (also see “Business Expense Reimbursements” and “Expenditures on Sponsored Awards” and “Travel”) |
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HCOM Quick References: |
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Program Income |
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Proposals for Harvard Chan School (also see “eRA Commons” and “NIH Awards” and “NIH Proposals and ASSIST”) |
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Provost Review Criteria |
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Publications |
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Research Administration Support Team (RAST) | |||||
Reserves for Bad Debt |
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Restricted Fund Spending Compliance |
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Revenue Recognition |
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Short-Term Operating Advances |
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Small Business Innovation Research (SBIR) and (STTR) Collaborations |
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Special Pay on Sponsored Awards (Parental, Family, and Medical Leave, Severance, and Vacation Time) |
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Subaward, Consultants, Independent Contracting (IC), & Service Agreements |
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Subrecipient Monitoring and Risk Assessments |
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Tax Compliance for External Revenue-Generating Activities in the U.S. (also known as Unrelated Business Income Tax (UBIT)) |
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Training Grants |
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Travel (also see “Business Expense Reimbursements” and “Expenditures on Sponsored Awards” and “Procurement: Buy-to-Pay (B2P) & HCOM”) |
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Vertebrate Animals (IACUC Approval) |
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Wasabi |
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Login Required: |