Systems

Page Contents

Harvard University Systems

System Login

System Description

Resources

How to Request System Access
(must be requested by a supervisor)

Buy-to-Pay (B2P)

B2P: Harvard's system used to process Purchase Orders, Payment Requests, and Non-employee reimbursements

Buy-to-Pay Resources

System Request Form (requires VPN)
Chart of Accounts (CoA) Validator CoA Validator: Harvard's tool used to look-up and validate 33-digit account codes. Note: Login requires a HarvardKey and pop-up blocker must be disabled to see content CoA Resources System Request Form for Oracle (requires VPN)
Committee on Microbiological Safety (e-COMS) e-COMS: Harvard's system used to manage the biosafety COMS approval process with the Institutional Biosafety Committee (IBC) e-COMS Resources  

Concur

Concur: Harvard's electronic Travel & Expense reimbursements system, used to process Corporate Cards, Out-of-Pocket Reimbursements, and PCards

Concur Resources

System Request Form (requires VPN)

Data Safety System

Data Safety: Harvard's system to support the submission, review and management of data use across the University

Data Safety Resources

 

Data Use Agreement (DUA) System

DUA: Harvard's system to support the submission, review and management of DUAs across the University

DUA Resources

 
Effort Reporting & Salary Certification (eCRT) eCRT: Harvard’s effort reporting and certification system eCRT Resources System Request Form (requires VPN)
Electronic Submission Tracking and Reporting (ESTR) ESTR:Harvard's system designed for University-wide use by the Harvard Institutional Review Boards (IRBs) ESTR Resources  

Grants Management Application Suite (GMAS)

GMAS: Harvard’s system of record for proposals, awards, financials, and documentation related to sponsored projects

GMAS Resources

System Request Form (requires VPN)

Harvard Analytics Reporting Tool (HART)

HART: Harvard’s reporting and analytics system for administrative data, including Finance, Research Administration and Library

HART Resources

System Request Form (requires VPN)

Harvard Training Portal (HTP)

HTP: Harvard's training portal that provides compliance and professional development for the Harvard community

HTP Resources

 
Institutional Animal Care and Use Committees (e-IACUC) e-IACUC: Harvard's system used to manage the responsible use of animals in research and IACUC approval process e-IACUC Resources  

Oracle Financial Systems

Oracle: Harvard’s financial system for Oracle eBusiness Suite (EBS), used to process financial transactions for all tubs at the university

Oracle Resources

System Request Form (requires VPN)

Outside Activity and Interest Reporting (OAIR)

OAIR: Harvard's system for reporting outside activities and interests, for faculty and other academic appointees

OAIR Resources

 

PI Dashboard 

PI Dashboard: Harvard's system for reporting and projections used by grants managers to manage faculty sponsored and non-sponsored accounts. Note: To access this system, user must be on Harvard's VPN

PI Dashboard Resources

System Request Form (requires VPN)

Research Administration Portal

Research Portal: Harvard's portal for faculty and researchers to view an overview of their portfolio, including outstanding research administration and compliance activities

Research Portal Resources

 

Web-based Agreement Identification Tool (WAIT)

WAIT: Harvard's web-based application designed to assist researchers, faculty and administrators with the identification and internal routing of legal agreements at Harvard.

WAIT Resources

 

Wasabi

Note: VPN required to access and install desktop app

Wasabi: Harvard Chan School system that interfaces with Harvard's financial, grant management, reporting, and personnel systems

Wasabi Resources

System Request Form (requires VPN)

External Systems

System Login or Website Links

System Description

Resource Links

Application Submission System & Interface for Submission Tracking (ASSIST) ASSIST: NIH and other Public Health Service agencies' system used to prepare and submit grant applications electronically ASSIST Resources
eRA Commons eRA Commons: an online interface where grant applicants, recipients, and federal staff at NIH and grantor agencies can access and share administrative information relating to research grants eRA Commons overview
Grants.gov Grants.gov: Website designed to enable federal grant-making agencies to create funding opportunities and applicants to find and apply for these federal grants Grants.gov Resources
Workspace Workspace: Grants.gov's system used to prepare and submit grant applications electronically Workspace Resources

News, Listservs, and Blogs

Website Links

Description

HCSRA Highlights Newsletter HCSRA Newsletter: Weekly updates for the Harvard Chan School Research Adminitration (HCSRA) community on University, School, and funding sponsors news. To receive this weekly newsletter, complete an online subscription request
HCSRA News HCSRA News: Updates for the Harvard Chan School Research Adminitration (HCSRA) community on University, School, and funding sponsors news
ASSIST-Development-L Listserv ASSIST Listserv: is focused on pre-production, development activities. Information on current ASSIST features, resources, and issues will be shared using the eRA-Information-L listserv
B2P Blog B2P Blog: News and updates related to all B2P (Buy-to-Pay) modules: ePro/AP, Contract Management, Supplier Portal, and Sourcing
eRA Latest News eRA Commons News: Updates on the electronic submission of grant applications (i.e., eSubmission), as well as ASSIST and electronic Research Administration (eRA) Commons 
eRA-Information-L Listerv eRA Commons Listserv: Updates on electronic Research Administration (eRA) Commons and the NIH Electronic Submission program
GMAS Blog GMAS Blog: Updates on the Grants Management Application Suite (GMAS) system
NIH Extramural Nexus NIH News: Updates on NIH grants policies and activities that impact the entire grants community
OSP Blog OSP Blog: Updates from for the Office for Sponsored Programs (OSP) on University and funding sponsors news & events
See also: Systems