Systems

Harvard University has many applications to assist research administration. These systems are designed to facilitate proposal development, award management, reporting, and regulatory compliance for research. The information below provides details and login links to the applications.

For a complete list of Harvard's financial, HR, and reporting applications, visit Harvard's Financial Systems Solutions website.

For information on application access, security guidelines, and authorized requestors, visit Harvard's Client Services website.

Harvard University Systems

Buy-to-Pay (B2P)

System used to submit Purchase Orders, Payment Requests, and Non-employee reimbursements all online in the B2P system. This system will eventually replace HCOM.

Find more information on Buy-to-Pay (B2P) training and resources.

Shopper Learning Path
Requestor Learning Path
Approver Learning Path

Concur

Find more information on Concur training and resources.

eCRT

ecrt Basics Training is Harvard University’s web-based time and effort reporting system. Please go to the Office for Sponsored Programs/Effort Reporting web page for important dates on the current Period of Performance certifications.

e-IACUC

IACUC (Institutional Animal Care and Use Committee) - e-IACUC is the electronic submission of protocols

Submission Instructions for Animal Protocols and Amendments

Log into e-IACUC

For Amendments - All amendments should be completed on paper, unless you have completed your new or 3-year renewal in e-IACUC
For Annual Renewals (USDA covered species only) - All amendments should be completed on paper, unless you have completed your new or 3-year renewal in e-IACUC.
- Annual renewals are not required for protocols using non-USDA covered species

ESTR

ESTR is the Electronic Submission Tracking & Reporting system for Harvard Institutional Review Boards (IRBs). This system:

Automates the IRB submission and review processes;
Is a place to store and access submission documents and meeting documentation; and
Allows for easier reporting for business process and regulatory purposes.

GMAS - Grants Management Application Suite

GMAS (Grants Management Applications Suite) – A university-wide, web-based system for managing sponsored funding. GMAS is used to maintain proposal, award and subcontract data, activate accounts and monitor spending and approvals. It is also an online repository for storing grant-related documents. For more help, please consult GMAS User Resources.

HCOM

HCOM login

Harvard Crimson Online Marketplace (HCOM) is a comprehensive procure-to-pay solution where users request, approve and receive goods and services.

Note: Buy-to-Pay (B2P) is a unified procurement platform that will eventually replace HCOM through a phased roll out during 2020.

HART (formerly OBI)

Find more information on HART (formerly OBI)--how to get access, training, security settings.

Outside Activity and Interest Reporting (OAIR)

Outside Activities and Interests Reporting (OAIR) system is used for reporting outside professional activities and other relevant interests.

Detailed information and helpful resources are provided in the HCSRA OAIR page.

PI Dashboard

The PI Dashboard is a post award management and projections tool. It provides summary information and also allows users to create and save projections, monitor spending, print reports, and manage a PIs full portfolio of funding.

Find more information on how to get access and training, visit PI Dashboard and the HCSRA Info page.

Harvard Chan School Systems

Wasabi

WASABI – A Harvard T.H. Chan School of Public Health custom application designed for detailed budgeting of sponsored accounts, journal transactions and creation and approval of payroll actions. The Wasabi Basics class is required for all new SPH Wasabi users. Wasabi Hands-on Lab sessions ae also available to demonstrate features of Wasabi modules.

Please register for Wasabi class on the Harvard Training Portal. Search for "wasabi" to see a listing of all classes.

External Systems

ASSIST login

FDP Clearinghouse

Grants.gov

Searchable database of all grant opportunities offered by 26 Federal Agencies

Grants.gov Community Blog

NSF Fastlane

NSF Research.gov

NSF.Research. gov is where you can Prepare & Submit NSF proposals via NSF Fastline.

REGISTERING FOR A NEW NSF ACCOUNT: To register for a new NSF account you must register using the Harvard University DUNS (082359691). Even though the Harvard Chan School is listed as a potential organization the School's profile is no longer in use: Therefore, the SPA Office will not have access to the proposal and will not be able to submit. The proposal application will have to be redone using the correct (Harvard University DUNS (082359691) profile.

Listservs and Blogs

eRA Commons News

eRA News

Latest news from the electronic Research Administration (eRA)

ERA Commons Updates Listserv

ERA Commons List Serves for Updates

Listserv for updates on the NIH Electronic Submission program and eRA Commons

HCSRA Listserv

The HCSRA Highlights listserv disseminates information related to the Research Administration community. Please subscribe if you want to receive weekly communications on research administration at the Harvard Chan School.

Open Mike Blog from NIH

Open Mike blog from NIH

Blog by NIH Deputy Director for Extramural Research, Mike Lauer

NIH Listserv

NIH Notices

NIH Guide LISTSERV: Subscribe to Weekly TOC Email with New NIH Guide Postings

RESADM-L List

RESADM-L

Research Administration Discussion List: to subscribe to RESADM-L, email resadm-l-subscribe-request@lists.healthresearch.org. The subject and the body of the email can be empty.

Harvard T.H. Chan School of Public Health Research Administration