GMAS Subagreement Enhancement: Monday, February 27, 2023
The GMAS Subagreement Workflow enhancements are now available. From this point forward, Departments requesting subagreement and subamendment drafts should do so in GMAS, rather than emailing their Central Office. If you have any questions, please contact Angie Suriel at asuriel@hsph.harvard.edu.
All subagreement requests received prior to Monday, February 27th will be entered by the Subagreement Team. Any subagreement requests beginning on Monday, February 27th should be entered in GMAS by the Departments.
Available Resources
- GMAS Subagreement Job Aids
- University Wide GMAS Subagreement Business Process
- GMAS Subagreement Overview course for Central Administrators (HTP)
- GMAS Subagreement Demonstration course for Central Administrators (HTP)
- GMAS Subagreement Training for Departments - Course 1 – 2/16/23 RMM Recording (HTP)
- GMAS Subagreement Training for Departments - Course 2 – 2/16/23 RMM Recording (HTP)
GMAS Subagreement Office Hours
Optional drop-in “Office Hours” via Zoom will be offered on Wednesday and Friday afternoons starting on Wednesday, March 1st, and ending on Friday, March 17th. These sessions are not formal meetings or training. Members of the GMAS Subagreement Committee will be available to respond to specific questions about using the new functionality.
Group |
Wednesdays |
Fridays |
Time |
Zoom Link |
---|---|---|---|---|
Central Offices |
March 1st, 8th, and 15th |
March 3, 10, and 17 |
3:00 – 3:45pm EST |
|
Departments |
March 1st, 8th, and 15th |
March 3, 10, and 17 |
3:45 – 4:30pm EST |
Important Information for Anyone Working with Subagreements
Dear Colleagues,
The GMAS Team and Subagreement Committee are working together to reinvent the subagreement process, with a release date of February 27, 2023.
The new subagreement process will:
- Enhance communication features in GMAS
- Create a workflow that supports each role involved with subagreements
- Provide visibility into the steps of the new GMAS supported subagreement workflow (i.e., subagreement dashboard)
- Improve “findability” of subagreement documents in the GMAS document repositories
These process changes are the result of ongoing Subagreement Committee meetings, design sessions, and feedback from more than 20 outreach sessions with representatives from across the university. Specific training sessions for Central Office and Department users to be held. Save the date and register in advance GMAS Subagreement Training for Departments February 16, 2023, 2:00PM, held at the University Research Management Meeting (RMM). Also refer to the Fishbowl slides from January 10, 2023: Fishbowl Tuesday: GMAS Subagreement Module Roadshow Slides
For questions, please contact one of the GMAS Subagreement Committee Members listed below:
School/Organization |
Name |
Email Address |
---|---|---|
GMAS Team |
Jessica Perreault, Jessica Abildgaard, Oscar Romero Gonzalez |
|
HMS |
Christina Kennedy |
|
HSPH |
Jennifer Neira |
|
OSP |
Cynthia Martini |