Resource Reminder: Harvard Definition of Receipts

Harvard must follow specific rules that comply with the IRS Accountable Plan to ensure reimbursements are not taxable to the recipient/reimbursee. One requirement is that a reimbursement request must be substantiated with receipts showing evidence of payment. The Harvard Definition of Receipts outlines the minimum requirements for a receipt to be acceptable as proof of purchase for reimbursement. Credit card statements alone are not acceptable in lieu of receipt. Reimbursees and approvers are jointly responsible for ensuring compliance. We think it's a great resource that's worthy of a reminder. Also see the Responsibilities of Purchasers, Preparers and Approvers (ROPPA), the Travel Policy, and the Business Expense Reimbursements Policy.

To view previously featured HCSRA Hints, visit the HCSRA Hints page.