Buy-to-Pay Addendum to Procurement Policy

April 30, 2020
Image of an open cash register with money

Dear Colleagues,
Although your department may not be using Buy-to-Pay at this time, please see the attached addendum to the Procurement Policy to be aware of temporary changes to procedure.
While grants and cooperative agreements require a debarment form at purchases of $25K or more, contracts have a threshold of $35K. The $35K threshold cannot be coded into Buy-to-Pay during rollout, so purchasers will need to manually check the funding instrument type to ensure the proper backup is included with the purchase. Remember: it is best practice to proactively obtain recent debarment forms or proofs of debarment a few days prior to the purchase.
The following updates to Procurement Guidance have been posted to the OSP website: