April 30, 2020

Dear Colleagues,

Although your department may not be using Buy-to-Pay at this time, please see the attached addendum to the Procurement Policy to be aware of temporary changes to procedure.

While grants and cooperative agreements require a debarment form at purchases of $25K or more, contracts have a threshold of$35K. The \$35K threshold cannot be coded into Buy-to-Pay during rollout, so purchasers will need to manually check the funding instrument type to ensure the proper backup is included with the purchase. Remember: it is best practice to proactively obtain recent debarment forms or proofs of debarment a few days prior to the purchase.

The following updates to Procurement Guidance have been posted to the OSP website:

• dated 4/27/20 (on procurement website)
• (on OSP website, PDF)
• (on OSP website, video)
• (on OSP website)