Please Note: If a proposal deadline for internal review is missed, please refer to the Late Proposal Policy, inform your SPA SRM, and SPA will complete an Expedited Review. 

SPA Expedited Review of Late Proposals

Purpose

To explain the Expedited Review process utilized on proposals received after the 7-day deadline. SPA is unable to conduct full review of late proposals. On time submissions will be prioritized for review. Late proposals will be reviewed based on SRM capacity.

GMAS Signature Clarification

Before signing the proposal in GMAS, it is the responsibility of both the PI and Department to review the sponsor requirements, applicable Harvard policies, the GMAS record, and the proposal documents. Once signed in GMAS, this authorizes SPA to submit the proposal as it appears in GMAS at the time the request is routed for signature.

Depending on the time and resources available, SPA will provide good faith effort in the review of late proposals with a focus on

• Sponsor guidelines (and Prime Sponsor, if applicable*)
• Provost Criteria**
• Budget and budget justification
• Other Support/Current and Pending
• Sponsor systems (for example workspace, ASSIST, Fastlane, etc.)
• Harvard policies (for example F&A/IDC rate, Effort level, etc.)
• GMAS approvals (for example FCOI, Participation Agreements, etc.)
• Authorization from external collaborators (for example SOIs, Consultant letter(s), etc.)

* Please inform your SRM of unusual sponsor terms and deadline requirements

** Late Proposals are not exempt from the 5-day Provost Office deadline. Please inform your SRM as early as possible if the proposal meets any Provost Criteria.

Considerations

Open lines of communication between the PI, the Department and SPA are expected and encouraged in order to increase the successful submission of late proposals.