New Disclosure Guidelines for NIH Submissions due on or after January 25, 2022
Over the past year, NIH has posted three notices (NOT-OD-21-073, NOT-OD-21-107, NOT-OD-21-110) that update its submission requirements and Grants Policy Statement. Harvard University’s process for NIH submissions has been updated to align with the new requirements and NDAA Section 223 and the NSPM 33, two documents that outline changes in federal research guidelines that aim to enhance national security, research integrity, safety and productivity within the research environment, and reducing the administrative burden on federal grantees.
- NIH Pre-award and Post-award Disclosures Summary Chart
- Biosketch (at Proposal Stage)
- Preparation of Agreements for Other Support (at Proposal Stage)
- Other Support (at JIT and RPPR Stages)
NIH Pre-award and Post-award Disclosures Summary Chart
Type of Activity |
Biographical Sketch |
Other Support |
Annual Project Reports |
Post-Award Information Terms & Condition |
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Professional preparation (e.g., educational degrees) |
X |
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Organizational Affiliations and Appointments |
X |
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Academic, professional, or institutional appointments, whether or not remuneration is received, and whether full-time, part-time, or voluntary |
X |
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|
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All projects currently under consideration from whatever source, and all ongoing projects, irrespective of whether support is provided through the proposing organization, another organization or directly to the individual, and regardless of whether or not they have monetary value (e.g., even if the support received is in-kind such as office/laboratory space, equipment, supplies, or employees.) |
|
X |
X |
X |
Current or pending participation in, or applications to, programs sponsored by foreign governments, instrumentalities, or entities, including foreign government-sponsored talent recruitment programs. |
X (Appropriate placement may be contract-dependent) |
|
|
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In-kind contributions not intended for use on the project/proposal being proposed. |
|
X |
X |
X |
Visiting Scholars in Labs funded by an external entity |
|
X |
|
X |
Students and postdoctoral researchers funded by an external entity |
|
X |
X |
X |
Consulting that falls outside of an individual’s appointment; separate from institution’s agreement. |
|
X |
X |
X |
Travel supported/paid by an external entity to perform research activities with an associated time commitment |
|
X |
X |
X |
Biosketch (at Proposal Stage)
General |
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A biosketch is a streamlined version of your CV (curriculum vitae) requested by most funding agencies and institutions. NIH requires them in both competing applications and progress reports. Find instructions, blank format pages, and sample biosketches below. Note: Non-federal sponsors may have different CV/biosketch requirements listed in their FOA |
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Instructions |
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The biosketch format page has been updated for application and RPPR submissions due dates on/after January 25, 2022 (See NOT-OD-21-073 / NOT-OD-21-110 for specific changes and details) |
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SciENcv |
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Use of SciENcv is strongly encouraged to develop your biosketch and automatically format it according to NIH requirements. For assistance with SciENcv, refer to the instructional videos available on HTP that include: |
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Templates |
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Blank Templates:
Sample Templates:
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FAQs |
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NIH: Harvard University: |
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Additional Information |
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NIH:
Harvard University: |
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Section A: Personal Statement |
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Note: A full copy of the updated Biosketch instructions can be found here. Specific changes are above, in bold italics. |
Instructions & Changes |
Section B: Positions, Scientific Appointments, and Honors |
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Note: A full copy of the updated Biosketch instructions can be found here. Specific changes are above, in bold italics. |
Instructions & Changes |
Section C: Contributions to Science |
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Note: A full copy of the updated Biosketch instructions can be found here. Specific changes are above, in bold italics. |
Instructions [NO Changes] |
Section D: Research Support |
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Non-Fellowships:
Fellowships:
Note: A full copy of the updated Biosketch instructions can be found here. Specific changes are above, in bold italics. |
Instructions & Changes |
Preparation of Agreements for Other Support (at Proposal Stage)
Preparing and uploading your agreements ahead of time will facilitate and expedite the submission of your Other Support for Just-in-Time and RPPR
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Locate and compile contracts or agreements with a foreign organization, government, or individual (excepting sponsored agreements that are in GMAS) for any of the following
- An appointment, affiliation, or employment.
- Providing support for individual’s research;
- Conducting research as part of consulting;
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To help identify which contracts need to be submitted as supporting documentation. Refer to
- the Outside Activities Agreement Review Checklist (PDF)
- the video of the NIH Agreements Flow Chart (MP4) walks through the flow chart process; and
- the NIH Agreements Flow Chart (PDF);
- Retain these agreements (a copy of the original document as well as the English translation). Further guidance will be provided on this page on the appropriate steps for deposition into GMAS.
Other Support (at JIT and RPPR Stages)
- Changes to Other Support include reorganization of the format page, electronic signatures, and supporting documentation for foreign activities and resources. Additional details can be found on the NIH Other Support website including changes to the Other Support form (rev 12/2020), as well as instructions and FAQs.
- For further guidance use the following Harvard documents: Other Support Template, Other Support Guide, and FAQs for the new changes effective January 25, 2022.
- Consulting activities when research is conducted as part of the consultation must be included in Other Support. For more information, see NIH Other Support FAQ 4.
- An electronic signature is required for each PI or Key Personnel to certify that their Other Support form is complete and accurate. This signature may not be delegated to an administrator, lab member, or Grant Manager.
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Supporting documentation for foreign activities and resources that are reported in Other Support must be attached to the submitted application. This includes:
- unredacted copies of contracts, grants, or any other agreements specific to foreign appointments and/or employment of PI or Key Personnel.
- An English translation must also be provided if the original document is in a foreign language.
- Non-certified translations as well as machine read translations, such as Google Translate are acceptable for submission to NIH, see NIH Other Support FAQ 6.