Updated Travel and Reimbursement Guidance

November 1, 2021
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There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance:

For questions on any of these updates, please contact Christyne Anderson in the Office for Sponsored Programs.



Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders,

Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later. Please read and share with appropriate faculty and staff.

In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance)

Reimbursement Request Requirements must submit the following:

  • Receipts, following Harvard policy and local school or unit processes.
  • Vaccination Attestation Form or travel petition exception letter from the OVPIA (if not vaccinated).

For International Travel:

Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request.


The following materials can also be found on the Harvard Travel Website and University COVID-19 Travel page:


If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) or Hitesh Mehta (hmehta@hsph.harvard.edu).