GMAS Update: New Cost Sharing Approval & Resources

April 27, 2020
Image of the letters G M A S in purple text

GMAS had a release this past weekend. The release included a redesign of the cost sharing form and cost sharing approval, a new cost sharing request, new electronic signature for Initials and Renewals, and more. For full release notes and resources, please visit GMAS Release 1_53. To read the revised policy and detailed information, please visit OSP's website.


Related Documents

Related Policies

Contacts and Subject Matter Experts

Office for Sponsored Programs:

School and Local Subject Matter Experts:

Changes to Signatures Attestations in GMAS

The latest GMAS release took place over the weekend, going live on Monday, April 27, 2020. This release included a redesign of how Cost Sharing will be entered and monitored in GMAS. These changes include a redesign of the cost sharing form to include all sources of cost sharing, updates for initial and renewal proposals, the addition of a new cost sharing request type, as well as a new cost sharing approval and workflow. The full GMAS release is available to view in the GMAS Release Notes. For questions related to cost sharing, please contact Catalina Diaz.

In addition to the changes to the cost sharing process, the PI signature page in GMAS has been modified to include specific language regarding the accuracy and completeness of the application, supporting information, and required disclosures. This change was made to reflect the increasing scrutiny by our research sponsors for verification of the accuracy and completeness of the information provided in grant applications. As of the release, the following text will appear in GMAS for all signatories on initial and competing requests:

By clicking “Sign” below I affix my signature to this proposal, agree to its terms, and certify the following:

  • I have read and understand the information contained in this proposal and confirm that the contents of the proposal are complete and accurate and represent the final application to be submitted to the sponsor; and
  • The information represented in the GMAS system and in all documents therein is complete and accurate; and
  • To the best of my knowledge and belief, this submission complies with all applicable University and sponsor policies.

Additionally, the PI certifies that:

  • All my sources of research funding are accurately disclosed in the current and pending/other support pages, as required by the sponsor, and
  • My conflict of interest disclosures and faculty activity reports are current and accurate.

The new text also includes additional information (which was not included previously) just above the attestation language. It will include:

  • PI name
  • Proposed amount
  • Proposed dates
  • Proposed subagreements (if applicable)
  • Proposed cost sharing (if applicable)
  • Any “key” information* (if applicable)

*The key information attributes for proposals are: cost sharing, administrative salaries, human subjects, vertebrate animals, biohazards/DNA, stem cells, foreign/overseas component, staff/space require, use of Harvard’s name, Harvard is a subrecipient, program income, submitted without institutional review/approval.

For questions related to the new signature attestation please contact your SPA representative.


Message from Office of Sponsored Projects

April 8,2020

GMAS cost sharing enhancements will be available on Monday, April 27

In preparation, the GMAS team & the Cost Sharing Committee have been hosting the traditional “Roadshows” over the past few weeks. However, for this release they were presented via Zoom.

We have made a Zoom recording of the roadshow presentation which includes a transcript of the audio for those who may not have been able to attend a session or who would like another look at the new functionality. The presentation includes:

  • Additional information about the new functionality including a short demo
  • Updates on resources that will be made available
  • Contacts you should reach out to if you have additional questions.

In the meantime, if you have questions or thoughts on Cost Sharing in GMAS, please feel free to reach out to your Cost Share Committee Member:

Please note: In preparation for the release on the April 27, GMAS will be unavailable from 7:00pm on Friday April 24 through 7:00am on Monday April 27.