About Award Acceptance

Principal Investigators are not authorized to sign sponsored research contracts or agreements. All sponsored research agreements and contracts, if sent directly to the PI or the academic department, should be forwarded to the appropriate SPA office for review, sign-off, and processing.


NIH uses Just-in-Time procedures to collect certain elements of an application after review when the application is under consideration for funding. Elements typically collected include Other Support (OS) for all key personnel and if applicable Certification of IRB Approval, Verification of IACUC Approval, Human Subjects Education Requirement, Identification of Human Embryonic Stem Cell Lines, Genomic Data Sharing, Institutional Certification, My Bibliography Report of Publication and any Other Information Requested by the Awarding IC. If responding to an email from the Program Officer the deadline is usually specified and both the PI and Grant Manager should take note.

Please note, the recently released NIH Notice Number NOT-OD-19-114, intents to remind the extramural community of the NIH Policies on Other Support and on Policies related to Financial Conflicts of Interest and Foreign Components. For further guidance, please see Harvard Chan School's Procedures on Other Support Documentation.   

Non-NIH sponsors may ask for information prior to the award. These requests can vary from sponsor to sponsor.  



A notice of award, also referred to as notice, NOGA, NoA, contract, agreement, or award letter, is a notification from a sponsor indicating that a proposal has been funded. Notice of awards are typically received by the SPA office, although on occasion a PI may be notified directly.

The SPA office will send notification of the receipt of the award notice and the Award Setup Checklist and Award Allocation Chart excel file in an e-mail to the PI and the appropriate Department Administrator. A copy of this Checklist/Allocation file can be found under Award Acceptance Forms All Forms and SPA Corner.


Before accepting an award on behalf of the University, the Harvard Chan School SPA Office reviews all terms and conditions, regardless of the sponsor, and is responsible for negotiating appropriate remedies.

The responsibility for the review and approval of all industry-sponsored research agreements at Harvard lies with the Office of Technology and Development (OTD). OTD should be consulted in the first instance when a relationship with private industry is being contemplated.  OTD also handles incoming and outgoing Material Transfer Agreements (MTA) for the protection of intellectual property when collaborating with third parities.